Administrative and Operations Specialist, Taipei

Role Overview:

The Administrative and Operations Specialist will support the Administrative and Operations team across Taiwan and other regional offices, assisting with day-to-day office management and operational tasks. This role ensures smooth administrative, financial, HR, and operational processes, helping the team operate efficiently and focus on delivering impactful sustainability projects across Asia.

This is a full-time office-based role.

Key Responsibilities:

1. Accounting & Finance Support

• Enter invoices and office expenses into accounting software accurately.
• Assist with accounts payable and receivable, including invoice review, processing, and follow-ups.
• Manage outgoing and incoming payment schedules, liaising with internal and cross-office accounting teams.
• Follow up with clients on overdue payments professionally.

2. Human Resources Support

• Support general HR functions, including recruitment, onboarding, compensation, benefits, employee relations, and training under guidance from the Operations Manager and management team.
• Schedule interviews, manage job postings, and support candidate communications.
• Assist in organizing annual performance appraisals.
• Help maintain a positive working environment and support employee engagement initiatives.

3. Office Management & Administrative Support

• Maintain clear communication across internal teams and regional offices.
• Assist in organizing and supporting executive and client visits.
• Manage office supplies, office policies (hot desking, tidiness), and administrative tasks.
• Support internal events and team activities.

Skills & Capabilities:

• Comfortable working in a fast-paced, dynamic environment and able to adapt to change.
• Strong interpersonal and communication skills; able to coordinate and collaborate with management and regional teams.
• Proficient in MS Office applications, particularly Excel; able to handle basic data entry and reporting tasks.
• Fluent in Chinese and English (both written and spoken).
• Well-organized, able to manage multiple priorities and deadlines.
• Detail-oriented and accurate, with the ability to handle sensitive information responsibly.
• Proactive in identifying issues and assisting in their follow-up.
• Positive, can-do attitude and willingness to support team needs.
• Quick learner of new digital platforms and office tools.

Who You Are

You are energetic, optimistic, and solutions oriented. You enjoy creating efficient workflows, making things happen, and building strong professional relationships. You thrive in collaborative, fast-moving environments and take pride in supporting the team to succeed.

Why Join Us?

• Work with a team of diverse carbon experts in a supportive, curious, and open office culture.
• Contribute to impactful sustainability projects across Asia.
• Long-term role with opportunities to develop organizational, administrative, and problem-solving skills.